Data Protection

 

Privacy Policy in accordance with GDPR

Thank you for visiting the Forschungsverbund Berlin e.V. (FVB) website and for the interest you have shown in the scientific landscape of Berlin. Below you will find detailed information about how your data is handled.
This text is a direct translation of the original Privacy Policy in German (link). However, for legal purposes, only the German version is binding.
In compliance with the applicable data protection laws, we process personal data that is collected when you visit our websites. We will not publish your data or disclose it to any third parties without authorization. In the following sections, we explain which data we collect when you visit our websites, and exactly how this data is used.

 

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation, other national data protection legislation of the Member States and other data protection legislation is:
Forschungsverbund Berlin e.V.
Rudower Chaussee 17
12489 Berlin
Germany
Tel. +49 30 63923300
Email: info@fv-berlin.de
represented by the Executive Board of Forschungsverbund Berlin e.V.:
Professor Dr. Volker Haucke, Executive Board Spokesman and Director of FMP;  
Dr. Manuela Urban, Executive Board Member and Managing Director of Forschungsverbund Berlin e.V.

 

II. Name and address of the Data Protection Officer

The controller’s Data Protection Officer is:
Johannes Höper
Forschungsverbund Berlin e.V.
Rudower Chaussee 17
12489 Berlin
Germany
Tel. +49 30 63923311
Email: datenschutz@fv-berlin.de
Website: www.fv-berlin.de

 

III. General information about data processing

a) Scope of personal data processing

As a general rule, we only process personal data concerning our users where necessary in order to provide a functional website and to provide our content and services. Personal data concerning our users will only be processed regularly if the user has given his or her consent. An exemption applies in such cases where it is impossible, for reasons of fact, to gain prior consent and the processing of data is permitted by law.

b) Legal basis for personal data processing

Where we obtain the consent of the data subject for processing procedures, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is party, Article 6(1)(b) GDPR serves as the legal basis. The same applies for processing procedures that are necessary in order to take steps prior to entering into a contract.
Where it is necessary to process personal data for compliance with a legal obligation that FVB must meet, Article 6(1)(c) GDPR serves as the legal basis.
In the event that the vital interests of the data subject or of another natural person require the processing of personal data, Article 6(1)(d) GDPR serves as the legal basis.
If processing is necessary for the purposes of the legitimate interests pursued by FVB or by a third party and if the aforementioned interests are not overridden by the interests or fundamental rights and freedoms of the data subject, then Article 6(1)(f) GDPR serves as the legal basis for processing.

c) Erasure of data and storage period

The personal data concerning the data subject will be erased or made unavailable as soon as the purpose of storage ceases to apply. Data may also be stored where provision has been made for this by European or national legislators in Union regulations, laws or other provisions to which FVB is subject. Data will also be made unavailable or erased where a storage period prescribed by the aforementioned legislation expires, unless there is a need for the further retention of the data for the purpose of entering into or performing a contract.

 

IV. Provision of the website and creation of log files

Every time our website is visited, our system automatically collects data and information from the computer system of the requesting computer in so-called log files.
The following data is collected in this connection and stored in our systems’ log files:
•    Date and time of access
•    User’s IP address
•    Websites called up from the user’s system via our website
•    Websites from which the user’s system reached our website
•    Information about the browser type and version
•    Information about the user’s operating system
•    Information about the user’s internet service provider
This data will not be stored together with other personal data concerning the user.
    
Data is stored in log files in order to ensure the functionality of the website. In addition, the data serves the purpose of optimizing the website, of eliminating any possible malfunctions and of preserving the security of our information technology systems.
Data is deleted as soon as it is no longer necessary for the purpose for which it was collected. In the case of the provision of the website, this occurs at the end of the session.
Log file data is usually deleted after seven days at the latest. If FVB has to store log file data for a longer period due to technical requirements or security aspects, users’ IP addresses are deleted or modified to prevent their identification.
Such storage is essential and cannot be objected to by the user.
The legal basis for the storage of data and log files is Article 6(1)(f) GDPR.

 

V. Use of cookies

a) Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user’s computer system. When a user requests a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string that enables the browser to be uniquely identified when you next visit the website.

b) Duration of storage, objection and removal option

Cookies are stored on the user's computer and transmitted to our site. Therefore, as a user you have full control of the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all of the website's features.

 

VI. Web analytics

a) Google Analytics

Our website uses the web analytics program "Google Analytics" for statistical data collection. This collects various information on the user's computer via cookies and automatically transmits it to the analysis system.
The cookies set for this are: "_ga", "_gat" and "_gid".
The following data and information are collected each time the user visits the site:
•    Accessed websites
•    Your behavior on the websites (e.g. clicks, scroll behavior and dwell time)
•    Your approximate location (country and city)
•    Your IP address (in abbreviated form, so that no unique assignment is possible)
•    Technical information such as browser, Internet provider, terminal and screen resolution
•    Source of your visit (i.e. through which website or advertising material you came to us)
This data are transmitted to a Google server in the USA. Google complies with the data protection provisions of the "EU-US Privacy Shield" agreement.
Google Analytics stores cookies in your web browser for a period of two years since your last visit. These cookies contain a randomly generated user ID with which you can be recognized on future visits to the website.
The recorded data are stored together with the randomly generated user ID, which enables the evaluation of pseudonymous user profiles. These user-related data are automatically deleted after 14 months. Other data are stored in aggregated form for an unlimited period.

b) Opt-out function

The user is informed about this form of data collection when visiting our pages. Of course, you have the possibility to object to the data collection by the central server. The following independent options for opting out are available for this purpose:

1. Activate the setting "Do not track" or "Do not follow" in your browser. As long as this setting is active, our server will not store any data about you. Note: The "Do not track" statement usually only applies to the device and the browser in which you activate the setting. If you use several devices/browsers, you have to activate "Do not track" separately everywhere.

2. Use our Google Analytics Opt-Out function. Click on the following button to stop the data collection.
Important: To opt-out, we need to store a Google opt-out cookie in your browser. If you delete it or use another device / another browser, you must object to the data collection on this page again.

Google Analytics opt-out function:
More information about Google Analytics can be found here: www.google.com/intl/de/policies/privacy/
Some of the institutes of the Forschungsverbund Berlin e.V. which you can access via a link from the FMP page, use a different analysis software. The type of information collected may vary slightly, but an opt-out option is also available there. 

Your visit to this website is currently recorded by Google Analytics web analysis. Click here to prevent your visit from being logged:

Disable sending data to Google Analytics!

 

 

VII. Contact form

Our website contains a contact form that can be used to establish contact electronically. If a user uses this option, the data entered in the input mask is transmitted to us and saved. In this connection, the data usually consists of:
•    Title
•    Surname
•    First name
•    Email address
•    Language preference
•    Contact preference email/post (in the case of the latter, an address must be given) 
•    Details about the information request from a selection menu 
At the time of sending the contact form, the following additional information is also collected automatically
•    The user’s IP address
•    Date and time of registration
The automatically collected data mentioned above serve the purpose of ensuring the proper operation of IT; it is usually deleted after seven days 
During the process of using the contact form, we notify you of the specific processing of the data, and obtain your consent. In addition, reference is made to this Privacy Policy. The data will only be used for the purpose of processing the conversation. 
The legal basis for the processing of data in the context of using the contact form, if the user’s consent has been given, is Article 6(1)(a) GDPR. Personal data is processed solely for the purpose of processing the contact request. Data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. This is the case when the relevant conversation with the user has ended or when the user’s request has finally been processed. The conversation has ended when it can be gathered from the circumstances that the issue in question has finally been clarified. The user may at any time withdraw his or her consent to the processing of personal data vis-à-vis the contact persons listed.

 

VIII. Data Transmission

The administration and storage of your personal data takes place with selected services within the scope of order data processing. 
Contact form: jweiland.net webhosting, Echterdinger Straße 57, 70794 Filderstadt near Stuttgart
Your personal data will only be transmitted to governmental institutions and authorities in the cases required by law or for criminal prosecution due to attacks on our network infrastructure. Personal data will not be transferred to third parties for other purposes. 

 

IX. Rights of the data subject

If personal data concerning you is processed, you are the data subject within the meaning of the General Data Protection Regulation and have the following rights vis-à-vis the controller – unless statutory exceptions apply in specific cases:
•    Withdrawal of consent (Article 7(3) GDPR)
•    Access (Article 15 GDPR)
•    Rectification (Article 16 GDPR)
•    Erasure (Article 17(1) GDPR)
•    Restriction of processing (Article 18 GDPR)
•    Data portability (Article 20 GDPR)
•    Objection to processing (Article 21 GDPR)
•    Lodging of a complaint with the supervisory authority (Article 77 GDPR)

For Forschungsverbund Berlin e.V., the supervisory authority is: The Berlin Commissioner for Data Protection and Freedom of Information, Friedrichstr. 219, 10969 Berlin, Germany.